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Office Support Specialist
Colorado Springs, CO
Job Description
Description
Position Identification:
Non-Exempt
Reports to: Unit Operating President
Position Summary:
Provide comprehensive administrative support to all departments, regarding the day-to-day operations of the operating unit. Serve as a resource for the President assisting with administrative projects as needed.
Job Functions:
- Plan, organize, and establish objectives and goals for projects assigned.
- Perform general administrative functions related to sales estimates, including typing quotes and responding to administrative needs of the sales force.
- Handle confidential, non-routine information, maintaining confidentiality with a high level of integrity
- Coordinate orientation efforts and assist in the onboarding of new hires
- Coordinate with Accounts Payable on filing or other administrative projects as required
- Develop periodic reporting tools and deliver ad hoc reports as needed
- Operate multi-line phone system and greet front office visitors
- Make travel arrangements as needed
- Create and prepare visual presentations as required
- Prepare expense reports
- Maintain common areas including conference rooms, reception area, kitchen
- Maintain office supply inventory and order new supplies
- Responsible for office equipment (copiers, fax) operation and maintenance
- Sort and distribute incoming mail
- Update and maintain company directory
- Responds to building maintenance requests
- Perform other related duties as assigned
Knowledge, Skills & Experience (Essential):
- High School Diploma or equivalent
- Knowledge of office-related practices and procedures
- Computer skills and knowledge of office software packages including Microsoft Office Suite
- Ability to speak, read and comprehend instructions, short correspondence and policy documents, as well as converse comfortably with associates
- Proficiency with Microsoft Word and Excel, including strong attention to detail
Starting pay is $43K per year; dependent on experience.
Working Conditions:
Physical surroundings: Office environment with typical office machines and exposure to noise and temperature.
Physical Effort:Extensive sitting, standing, bending, standing, walking are all expected activities. Ability to lift more than 25 lbs. on occasion.
Travel:Local and potentially out of state for purposes of company needs and onsite training.
Tecta offers a comprehensive benefits package including medical, dental, vision, 401(k) with company match, paid time off, paid holidays, etc.
As a condition of employment, all applicants offered a position are required to complete and pass a pre-employment background check and drug screen.
The above statements are intended to describe the general nature and level of work being performed by persons assigned to this position. They are not intended to be an exhaustive list of all associated responsibilities, skills, efforts or working conditions. Tecta America reserves the right to change, amend, add, delete and otherwise assign any and all duties, responsibilities and position titles as it deems necessary to meet the needs of the business.
Tecta America is an Equal Opportunity Employer.
Job Summary
Company
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
High School or Equivalent
Required Experience
Open
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