PURPOSE

This position provides reporting support for the corporate purchasing department of the company and works with minimal instruction and guidance. This position performs such duties as record keeping, preparation and maintenance of spreadsheets, and dealing with a diverse group of internal and external callers and visitors as well as internal contacts at all levels within the organization. Other duties may be assigned to meet business needs. Must be able to prioritize and organize diversified workload with minimal supervision.

DUTIES AND RESPONSIBILITIES

• Maintain records of corporate purchasing agreements and vendor rebates.
• Maintain vendor and pricing information in company's operating computer system to facilitate inventory replenishment.
• Assist in preparation and entry of purchase orders.
• Maintain computer spreadsheets with replenishment data.
• Applies knowledge of company practices and policies to all duties.
• Maintains confidentiality of work, as appropriate.
• Proofreads records or forms.
• Sorts and files records.
• Runs and distributes various reports. Performs analysis and summarizes trends of data.
• Photocopies documents.
• Other duties as assigned

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

MINIMUM REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Industry experience preferred. Five (5) years reporting experience and a demonstrated record of high performance creating and maintaining accurate detail of purchasing information.

COMPETENCIES

• Excellent written and verbal communication skills
• Must be proficient in Microsoft Excel and Word.
• Self-starter with ability to work with minimal supervision and able to determine daily priorities to maximize efficiency of workload.
• Problem Solving - Identifies and resolves problems in a timely manner.
• Customer Service - Responds promptly to customer needs; Responds to requests for service and assistance.
• Communication - Speaks clearly and persuasively; Listens and gets clarification; Writes clearly and informatively; Edits work for spelling and grammar.
• Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources.
• Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when away from desk or absent.
• Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Completes tasks on time or notifies appropriate person with an alternate plan.

WORK ENVIRONMENT / PHYSICAL ACTIVITY

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear.
• The employee is frequently required to stand and reach with hands and arms.
• The employee is occasionally required to walk; climb or balance; stoop, kneel, crouch, or crawl.
• The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.
• The work is performed primarily in an office setting. The noise level in the work environment is moderate.