This posting has been re-opened and if you have already applied, you are still being considered and will not be able to apply to this posting again.

The Weatherization Program Supervisor performs a variety of supervisory, administrative, technical, and fiscal duties associated with the administration and daily operations of the Weatherization Division. This position assists the Weatherization Division Manager with operational duties and responsibilities necessary to administer the County's Weatherization Program.

Supervisory

• Manages staff workloads, schedules, and time off requests.
• Defines job roles and responsibilities, sets work expectations, including daily work activities and ensures accountability.
• Issues formal performance evaluations, provides constructive feedback and affirms employee's strengths; provides guidance and administers crucial conversations and corrective actions (with approval from HR and Legal) and ensures employee relations issues are handled legally and within guidelines/policy.
• Advertises, interviews and hires staff; trains, coaches, and mentors a high performing team, supports personal and career development within the team.
• This position is expected to develop the ability to fill in for the Weatherization Division Manager due to leaves or absences.

Functional

• Oversees all formal procurement for goods and services, including Request for Proposals and Request for Bids, in accordance with Federal, State and County procurement policies and all contract management duties including development, execution and implementation of all vendor and subcontractor agreements.
• Manages monthly material and labor expenditure reports, reconciling expenditures with type and source of funding and distributing monthly reporting. Oversees and reviews material and labor expenditures for closed project files to ensure accuracy on project cost sheets.
• Generates Building Weatherization Reports (BWR) through state database, verifying information for each project is correctly reported and contractor's costs and contributions are accurately recorded, calculated, and properly classified. Reconcile job cost information and perform applicable SAP journal entries to correct any cost discrepancies.
• Oversees and monitors the purchase order request and petty cash process for materials and contracted services, ensuring appropriate GL account and WBS element numbers. Assists in establishing new vendors and in setting up shopping carts for new PO's. Monitors existing PO's to ensure sufficient spending authority to complete program year and provides trend information to Division Manager.
• Performs inventory management duties to include release of MRP purchase requisitions, monitoring, and adjustment of inventory, reconciling monthly balances, performing year end closeout procedures, and ensuring inventory stock levels are sufficient to support production levels.
• Oversees the accounts payable and accounts receivable functions within the division, ensuring accurate documentation, recording, and processing.
• Participates in the preparation and compilation of the annual funding/budget proposal under the direction of the Division Manager.
• Manages and supervises the performance of intake, screening, and referral services for prospective and current customers. Supervises and performs household income eligibility determinations for services in accordance with state and federal guidelines, and actively reviews, verifies, and approves the income and property eligibility determinations of subordinate staff.
• Participate and assist in the coordination of state and federal administrative monitoring reviews under the direction of the Division Manager, when applicable.

Skills, Abilities and Competencies:

• Working knowledge of State and Federal guidelines, rules, regulations, policies, and procedures governing the Weatherization Program, including thorough knowledge of grant compliance requirements.
• Intermediate skill level with Microsoft Excel, Word, Access, Outlook. Ability to learn new PC applications and database maintenance.
• Knowledge of accounting practices and ability to accurately track expenditures. Must possess excellent mathematical skills and high attention to detail.
• Proven ability to supervise and train subordinate personnel and implement effective performance documentation practices.
• Proven ability to communicate with people in many diverse situations.
• Ability to establish and maintain effective working relationships with superiors, co-workers, clients, State and local officials, and the general public. Ability to communicate effectively with the same.

Behavioral Competencies (these are required for all positions at ACG):

Accountability

Accessibility

Inclusivity

Integrity

Education and Experience:

• Bachelor's Degree in related field
• 4+ years office management or progressively responsible administrative experience
• 1+ year experience in grant funded programs, accounting, eligibility determination, and/or working with low-income clientele
• 1+ years of supervisory/management experience
• Any equivalent combination of education and work experience that satisfy the requirements of the job will be considered

Preferred Education and Experience:

• SAP system experience

Pre-Employment Additional Requirements:

• Must successfully pass pre-employment testing which includes an acceptable motor vehicle record (MVR) and background check.

WORK ENVIRONMENT:

• Work is generally confined to a standard office environment.

PHYSICAL DEMANDS:

• Spends 90% of the time sitting and 10% of the time either standing or walking.
• Occasionally lifts, carries, pulls or pushes up to 20 lbs.
• Occasionally uses cart, dolly, or other equipment to carry in excess of 25 lbs.
• Occasionally climbs, stoops, kneels, balances, reaches, crawls and crouches while performing office or work duties.
• Verbal and auditory capacity enabling constant interpersonal communication through automated devices, such as telephones, radios, and similar; and in public meetings and personal interactions.
• Constant use of eye, hand and finger coordination enabling the use of automated office machinery or equipment.
• Visual capacity enabling constant use of computer or other work-related equipment.

Below, please list any special physical demands associated with this position. For instance, exposure to hazardous environments, blood borne pathogens, extreme heat/cold, use of power equipment or machinery, wearing of PPE (personal protective equipment).

Definitions:

Occasionally: Activity exists less than 1/3 of the time.

Frequently: Activity exists between 1/3 and 2/3 of the time.

Constantly: Activity exists more than 2/3 of the time.